Company Overview

Fly Alliance is an industry-leading Part 135 and Part 145 private aviation group specializing in private jet charter, jet card memberships, aircraft sales, aircraft management, parts, and maintenance. Renowned for delivering exceptional luxury, uncompromising safety, and operational excellence, Fly Alliance continues to set the standard in private aviation worldwide.

With a growing fleet of over 30 aircraft, eight offices worldwide (including international locations), and a team of nearly 300 professionals, Fly Alliance supports a truly global operation. Recognized as a Top 20 U.S. Operator for three consecutive years, Fly Alliance remains at the forefront of innovation and service within private aviation.

Role Objective

The primary function of this role is to support the Financial Controller by managing and executing day-to-day Accounts Payable operations, ensuring timely, accurate, and compliant processing of vendor invoices and payments across the organization.

Essential Job Tasks – Accounts Payable

• Serve as the primary owner of the Accounts Payable function
• Review, code, and enter vendor invoices into QuickBooks
• Verify approvals and compliance with internal controls
• Coordinate with internal departments to resolve discrepancies
• Execute vendor payments (ACH, wire, check, credit card)
• Maintain vendor records and W-9 documentation
• Communicate with vendors regarding payment status
• Reconcile AP sub-ledger to general ledger
• Reconcile corporate credit cards
• Assist with month-end close activities
• Maintain organized records for audits
• Purchase authorized supplies and record transactions
• Manage accounting inbox daily
• Support ad-hoc accounting projects

Secondary Responsibilities

• Limited Accounts Receivable support as needed
• General ledger and cash reconciliation support

Competencies

• Strong attention to detail
• Excellent organizational and time management skills
• Professional communication skills
• Confidentiality and sound judgment
• QuickBooks Online proficiency or ability to learn
• Excel proficiency
• Independent, proactive work style

Required Education / Experience

• Bachelor’s degree preferred
• 1–2 years of Accounts Payable or accounting experience

Work Authorization

• Authorized to work in the United States

Compensation/Benefits

• Competitive wages
• Health Insurance – medical, dental, vision and more
• 401(k) and employer match
• Profit Share Program